The name of this organization shall be the South Central Chapter, a Chapter of the Medical Library Association, Inc., hereinafter designated the Chapter.
The boundaries of this Chapter shall be Arkansas, Louisiana, New Mexico, Oklahoma and Texas.
The purpose of this Chapter shall be exclusively for scientific and educational purposes; to be dedicated to the support of health sciences research, education, and patient care within the South Central region; to foster the art and science of health sciences library service; to advance opportunities for continuing education of health science librarians; and to promote cooperation and communication among its members.
The Executive Board shall propose changes in dues. The Board’s proposal shall be presented to the Chapter membership 30 days prior to the Annual Meeting at which they are to be discussed.
Proposed dues changes must be confirmed by a majority vote of the Annual Meeting attendees before submission to the membership via a distributed ballot.
A ballot containing the proposed dues, along with a transcript or summary of the Annual Meeting discussion shall be distributed to the membership.
Changes in dues shall become effective the calendar year following acceptance by distributed ballot. Chapter dues may not exceed MLA membership dues for Regular Members.
Dues notices for the following calendar year shall be distributed prior to the Annual Meeting and are payable prior to February 28th. Non-payment of dues by February 28th shall serve as notice of resignation from the membership and shall result in suspension from all rights and privileges of membership. Reinstatement shall be achieved upon payment of dues for the current calendar year in which reinstatement is requested if received before the beginning of the Annual Meeting.
The fiscal year of this Chapter shall be the calendar year.
At least one meeting shall be held in each fiscal year. Additional meetings may be held. One meeting of the Chapter should be called the “Annual Meeting.” All meetings shall be held at a time and place convenient for members. Notice of all meetings shall be disseminated to the membership at least thirty (30) days in advance of the meeting date. Special Meetings may be called by the President or by written request to the President of thirty (30) or more members of the Chapter. This meeting shall take place within sixty (60) days of receipt of the written request or notification that a Special Meeting be called.
Thirty (30) members shall constitute a quorum of this Chapter.
The Executive Board shall be composed of the President, President-Elect, Secretary, Treasurer, Immediate Past-President, Chapter Council Representative, and the Alternate Representative to the Chapter Council. Current Presidents of Chapter Sections shall be ex-officio members. The Board shall be chaired by the President.
The Executive Board shall propose the annual budget and shall act for the Chapter between Annual meetings. The Executive Board has authority to approve or disapprove the formation of a new Chapter Section. An Executive Board decision to disapprove formation of a new Chapter Section may be overruled by a majority vote of the SCC/MLA membership.
The Chapter President, with the advice and consent of the Executive Board, may appoint such other special committees as are necessary.
Chairs of committees shall be voting members of the Medical Library Association.
Each committee shall submit an annual report of its activities to the Chapter President prior to the compilation of the Annual Chapter Report for submission to MLA Headquarters. Additionally, committees will submit a written report of their activities to the President prior to each regularly scheduled meeting of the SCC Executive Board.
The Chapter may form Sections reflecting the special interests of its members.
At least ten voting members of the Chapter must petition the Executive Board to form a special interest Section. The petition must state the purposes and projected activities of the proposed Section. The Executive Board shall have the authority to approve or disapprove the formation of a new Section. An Executive Board decision to disapprove formation of a new Section may be overruled by a majority vote of the Chapter membership.
All Sections must submit their Bylaws to the Chapter Bylaws Committee for approval, with a copy to the Executive Board, before final adoption or amendment to ensure they are consistent with the Bylaws of the Chapter.
Any Section approved by the Executive Board shall meet yearly in conjunction with the Chapter Annual meeting. No Section meetings shall be held at the same time that Business meetings of the Chapter are conducted.
Any Section which continues to function according to its stated purposes shall maintain full status. The Executive Board may propose the dissolution of an existing Section if the Section fails to conduct programs or activities for three consecutive years or, if the Section fails to maintain a membership of at least ten (10) Chapter members; or if the Section so requests; or if, in the opinion of the Executive Board, the Section no longer fulfills the purposes stated in its petition for formation. An Executive Board proposal to dissolve an existing Section may be overruled by a majority vote of the Chapter membership. The Board will notify the President of the affected Section and the membership as a whole of its proposal to dissolve the Section at least sixty (60) days prior to the vote. In the event of dissolution of a section, all liabilities and obligations shall be paid, or adequate provision made for payment. Remaining assets shall revert to the Chapter’s general fund.
Sections may establish such dues as they may determine for their activities provided that such dues shall not exceed Chapter membership dues.
Only members of the Chapter may be members of Chapter Sections.
Only voting members of the Medical Library Association may hold elective office in the Chapter Sections.
In the event of dissolution of this Chapter, all liabilities and obligations shall be paid or adequate provision made for payment. Any assets not so disposed shall be disposed of by consensus of the Executive Board of the Chapter to one or more organizations that at the time qualify under Section 501c(3) of the Internal Revenue Code (or the corresponding provisions of any United States internal revenue law). No funds shall benefit any individual member of the Chapter. If no consensus is met, remaining assets shall be distributed to the Medical Library Association, Inc., within six months as long as the Medical Library Association, Inc. shall qualify as an organization described in Section 501c(3) of the Internal Revenue Code. The Chapter charters shall be returned to MLA Headquarters.
The rules contained in the current edition of Robert’s Rules of Order shall govern this chapter in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Chapter may adopt.
The bylaws and any amendments shall become effective immediately following their acceptance by ballot.
(Approved SCRG/MLA Meeting, October 23, 1981)
(Amended SCRG/MLA Meeting October 22, 1982; October 21, 1983; October 5, 1984; October 31, 1986; October 6, 1987, and October 24, 1989)
(Amended SCC/MLA Meeting October 15, 1991; October 27, 1992; October 24, 1994; October 22, 1996; October 6, 1997; December 13, 1999; January 9, 2002; October 25, 2004; October 23, 2006; October 20, 2009; and October 16, 2012)
Revised effective December 4, 2012